Whether you need a meeting room for a few hours or a few days, NYC offers a multitude of options. Selecting a space can get overwhelming. Here, we offer you a great list questions and considerations you should bring with you on your next hunt.
- How many people do you wish to accommodate? How would you like to see the meeting room configured? Would you like to see the room in a boardroom, auditorium, or classroom style setup? First, determine your space needs.
- Secondly, determine general location. Mid-town will definitely be more expensive, but might be more centrally located, with more transportation and restaurant amenities handy. You will want your location to be convenient for your participants.
- When will you be needing the space? Meeting rooms in NYC are available for rent by the hour or the day. You will want to ask if there are times that are more expensive than others, if your schedule allows some flexibility.
- What is your budget? Always an important consideration.
- Do you want to project a certain image to your participates or are you simply looking for a functional NYC meeting room?
Once you have accessed your needs, you can start looking at spaces. Personally touring the spaces if always the safest bet, but that isn’t always an option. If you need to, use the internet and ask lots of questions. Don’t give in to an enthusiastic pitch and book the first meeting room you come across. You should take advantage of the opportunity to compare and contrast meeting rooms. Here are some great things to investigate and take note of:
- Is the meeting space adequately sized, clean, well lit, and quiet? Are you pleased with its styling? Are there windows? Where would your participants park, or find transportation? Are the elevators okay? Is handicapped access available if you need it? Do they allow smoking in the space? Are the heating and cooling systems quiet and efficient? Ask if there are any big events happening in the building in the same time frame.
- What amenities are available? Do they have tables and chairs available, and if so, are they part of the cost, or a separate rental cost? Do they have wired or wireless internet, audio or visual equipment, and sufficient outlets. Is there a coffee maker?
- Will anyone greet your participants and bring them up to the space? Who will be available if there are questions or issues with the space?
- Make sure you look at the available bathrooms to make sure they are clean and functional, projecting the image you wish to maintain. Ask if there are kitchen facilities for the meeting room or a place to store snacks and drinks. Is there in-house or out-of-house catering available? What restaurants are nearby?
- You will want to take note of the rental rates and other costs of each NYC meeting room. Also note the cancellation policy just in case.
Now you are ready to compare and contrast the meeting rooms and find that perfect NYC meeting space for your event. Go get ‘em!